Privacy Policy

INTRODUCTION

Podium Project, LLC (“Company,” “we,” “us,” or “our”) respects your privacy and is committed to protecting it through this Privacy Policy.

This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit Podiumproject.co (the “Site”) and when you engage with our services through third-party platforms, including Practice Better.

By using the Site or our services, you consent to the data practices described in this Policy.


1. Information We Collect

a. Information Collected Through Our Website

When you visit our Site, we may collect:

• Name
• Email address
• General contact information
• Communications you voluntarily submit

b. Information Collected Through Practice Better (Third-Party Platform)

We use Practice Better, a third-party practice management platform, to collect client intake forms, assessments, scheduling information, and related service data.

Information collected through Practice Better may include:

• Parent or legal guardian contact information
• Athlete name, age, sport, and training context
• Nutrition, lifestyle, and performance-related information voluntarily provided
• Billing and payment information (processed by Practice Better or its payment processors)

We do not directly store intake form data on our website servers. Intake data is collected and stored within Practice Better’s secure systems.

2. Children’s Privacy (COPPA Compliance)

Protecting children’s privacy is especially important to us.

a. No Direct Collection from Children Under 13

We do not knowingly collect personal information directly from children under the age of 13 through our website.

b. Intake Forms and Minors

For athletes under 18:

• Intake forms must be completed by a parent or legal guardian through Practice Better
• Parental consent is required before services are provided

c. If We Learn of Unauthorized Collection

If we become aware that personal information from a child under 13 was collected without parental consent, we will:

• Promptly delete the information
• Take reasonable steps to prevent future collection
• Parents may contact us at info@podiumproject.co to review or request deletion of their child’s information.

3. How We Use Your Information

We use information collected through our Site and Practice Better to:

• Provide nutrition education and coaching services
• Communicate with clients and parents/guardians
• Manage scheduling, documentation, and client support
• Process payments
• Comply with legal and professional obligations

We do not sell personal information.

4. Third-Party Service Providers (Practice Better)

We use Practice Better to manage client data, intake forms, scheduling, and service delivery.
Practice Better:

• Maintains its own privacy and security practices
• Stores data in accordance with its Privacy Policy and Terms of Service

Your use of Practice Better is subject to Practice Better’s Privacy Policy, which we encourage you to review.

We are not responsible for the privacy practices of third-party platforms, but we only use providers that maintain reasonable data protection standards.

5. Health and Nutrition Information Disclaimer

Any nutrition, lifestyle, or performance-related information collected:

• Is provided voluntarily by parents or guardians
• Is used solely for educational and coaching purposes
• Is not considered protected health information under HIPAA
• Does not create a medical or healthcare provider–patient relationship.

We do not provide medical diagnosis or treatment.

6. Disclosure of Information

We may disclose personal information:

• To service providers such as Practice Better and payment processors
• If required by law or legal process
• To protect the rights, safety, or property of our business or clients

We do not sell or share personal information for advertising purposes.

7. Cookies and Website Analytics

Our Site may use cookies or similar technologies to:

• Analyze traffic
• Improve functionality
• Enhance user experience

You may disable cookies through your browser settings.

8. Data Security

We take reasonable steps to protect your information through administrative, technical, and physical safeguards. However, no system is completely secure, and we cannot guarantee absolute security.

9. Data Retention

We retain personal information only as long as necessary to:

• Provide services
• Maintain business records
• Comply with legal obligations

You may request deletion of your information at any time, subject to record-keeping requirements.

10. Your Rights and Choices

Depending on your jurisdiction, you may have the right to:

• Access personal information
• Request correction or deletion
• Withdraw consent

Requests may be submitted to info@podiumproject.co.

11. California Privacy Rights (CCPA/CPRA)

California residents have additional rights, including:

• The right to know what personal information we collect and how it is used
• The right to request deletion or correction
• The right to limit the use of sensitive personal information

The right to non-discrimination for exercising privacy rights

We do not sell or share personal information, including information relating to minors.

This California Privacy Rights Addendum does not alter the governing law provision set forth in our Terms of Use and applies solely to statutory privacy rights afforded to California residents.

Parents or legal guardians may exercise these rights on behalf of their child.

Requests may be submitted to info@podiumproject.co.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updates will be posted with a revised effective date. Continued use of the Site or services constitutes acceptance of the updated Policy.

13. Contact Information

If you have questions about this Privacy Policy or data practices, contact:

Podium Project, LLC
Email: info@podiumproject.co